Office Manager

Job Description:

We have an immediate need for an Office Manager to support a growing smart home device company in day-to-day tasks and longer-term projects.

Key Responsibilities:

  • Assist CEO and small team with day to day office management, work independently and take initiative to complete tasks to help the organization to run seamlessly
  • Must have strong office and administrative skills and strong people skills
  • Manage projects autonomously, problem-solving and planning using all available resources
  • Prepare office for all meetings and events, and host in-office visitors
  • Create and track expenses, ensuring records kept for accounting compliance
  • Adapt an all hands on deck approach and taking over other tasks as needed
  • Manage company communications, meetings, calendar, office supplies, records, office, bills and expenses
  • Market and competitor research and compiled detailed notes on information
  • Post job listing and contact candidates through job boards and Linkedin for technical positions
  • Research and engage with consultancies for HR/accounting/graphic design/law/ID/engineering/software
  • Maintain detailed records of communications and meetings with consultancies
  • Draft and edit company documents, including RFPs, NDA, product features list
  • Review and revise legal documents including engagement letters, retainer agreements, MSAs, SOWs, NDAs received by company
  • Create and present comprehensive product plan and roadmap
  • Legal research for tax/contracts/employment/healthcare/corporate/IP issues
  • Create and update company webpage and social media pages
  • Negotiate and contract with business service providers
  • Fill out forms for tax, insurance, etc.
  • Manage internal operations and communications, serve as point of contact for employees and vendors
  • Other tasks as necessary to support the company

Qualifications:

  • 3-5 years’ experience in working for a startup
  • Ability to thrive in a fast-paced environment, juggling multiple priorities seamlessly
  • Extraordinary planning, and organizational skills
  • Excellent written and oral communication skills
  • Persistent, have a passion for what we do, flexible and good natured
  • Effective problem solver and ability to self-manage
  • Adaptable startup mindset and enjoy the fast-paced environment